Job Summary

Responsible for timely procurement of goods and services for AMC, ensuring cost effectiveness commensurate with quality. All purchases shall be in accordance with AMC standard practices as well as local and federal laws. The Buyer will promote and maintain a high level of communication and liaison with the external supplier community and the AMC departments.   

Duties and Responsibilities:

• Provides assistance and guidance to the hospital staff and departments in all aspects of procurement requirements.
• Ensures that all purchasing is in accordance with AMC policies and procedures as well as governmental regulations.
• Promotes the Procurement Section as an effective resource for addressing supply management issues.
• Keeps constantly apprised of economic / business situations as they affect procurement policies and standard practices; makes recommendations to address these changing conditions.
• Analysis procurement activities and makes recommendations for improvements through more efficient procurement methods, quantity discounts, standardization, value analysis, and cooperative purchasing.
• Coordinates with AMC departments the development of generic specifications of items that will be procured through tendering and requests for quotations, including terms and conditions an evaluation criteria.
• Solicits products information from local and international suppliers and manufacturers ensuring cost effectiveness commensurate with quality. 
• Conducts market research on local and international suppliers and the products they represent 
• Receives requisitions from user departments and ensures completeness of all information and data; especially funding sources and budget allocations
• Verifies that the items requested to be purchased are not already stocked in the facility or have a substitute that was pre-approved for use by AMC. 
• Prepare invitations to Bid (ITB), Invitation to Tender (ITT), and requests for quotations (RFQ) for issuance to approved vendors.
• Undertakes complex types of procurement dealing with specialized medical products
• Reviews submitted proposals and quotations with respect to administrative compliance, quality, suitability, delivery and pricing.
• Prepare analysis sheets, evaluate quotations received, and provide comments/ recommendations to his /her supervisor on the awards to be made based on financial submissions
• Coordinates with the user departments the evaluation of technical submissions by respective bidders
• Serves as a point of contact with suppliers and user departments to resolve and answer questions related to the preparation of offers and evaluation of technical and financial offers.
• Performs negotiations with bidders in an effort to reduce procurement costs and improve quality
• Prepares contracts recommendations and purchase orders for approval by the Procurement Supervisor and higher authorities.
• Responsible for the development and administration of awards contracts and purchase orders.
• Prepares and maintains accurate records and documentations on solicitations, responses, purchase, contracts, correspondences, and related follow up.
• Expedites outstanding purchase orders to ensure delivery requirements are met.
• Comments on reports of Product Complaint received from users and prepare draft replies.
• Prepares samples of medical supplies to be tested together with the related correspondences for the supervisor's signature.
• Interviews current suppliers to improve levels of service and evaluate performance. Interviews new suppliers to establish and develop new sources of supply. Collects and reports statistics to measure commodity and / or supplier performance.
• Assists in maintaining and updating the register of approved suppliers for medical supplies and equipment.
• Clears vendors for contact / visits with in-house departments. Coordinates and resolves problems / situations between user departments and suppliers.
• Assists in resolving accounts payable invoice discrepancies and variances after accounts payable raises inquiry.
• Assists the Receiving Section with shipments related discrepancies and variances including return of goods. 
• Arranges with other institutions for lending/borrowing of items when conditions dictate.
• Prepares reports to ensure compliance with AMC policies and governmental laws.
• Performs other related functions and tasks as required.

Qualifications, Skills, and Experience

Education

• Bachelor’s Degree in business
• Certified Professional Purchaser Accreditation is preferred

Experience

• Minimum 7 years in a purchasing environment
• Experience working in major purchasing departments of large hospitals or institutions dealing with specialized non-medical products.
• Strong knowledge in computerized ERP systems and e-procurement

Certification and Licensure

• CSCP or Equivalent is preferred

Skills and Abilities

• English language competency
• Team Building and Leadership
• Exemplifies excellent customer service skills
• Communication Skills
• Organizing / Planning Ability